Action calendar

jan | feb | mar | apr | may | jun
jul | aug | sep | oct | nov | dec

RECURRING

1.

MCVP classified employee performance evaluations

2.

Grants - Allow 3 business days for review and signature

3.

Board Meeting - Submit agenda items 1 week prior of meeting-Meeting is 2^nd Monday every month

4.

Quarterly Department Meeting - March, June, September, December

5.

Finance Committee Meetings - Monthly

6.

COPC - 1^st Monday of each month

7.

DOIM Admin Meeting - Weekly

8.

DOIM Division Administrator's Meeting - Monthly

9.

DOIM Human Resources/Fiscal Admn Meeting - Every other month

10.

Financial Retreat - Twice yearly

11.

MCVP Finance Meeting - Monthly

12.

AOC Advisory - Every other month

13.

Faculty In-service Meetings - Twice monthly

JANUARY

1.

Department review of faculty for placement in tenure track or for proposal for promotion and tenure.

2.

Review of Divisional recruitment efforts and funding for fellowship program.

3.

Biannual space inventory update.

4.

CERSA/COSA contracts reviewed/revised for submittal.

5.

Begin annual budget planning.

FEBRUARY

1.

Professional Effort Certification Reports due to DOIM Chairman.

2.

Receipt of MCVH, VA and DOIM commitments for residents and fellows funding allocations.

3.

Sources and Uses report due

4.

Department sponsored ACLS course

5.

Begin to work on bi-annual salary adjustment

MARCH

1.

Deadline to propose faculty for promotion and /or tenure to DOIM Chairman

2.

Deadline to turn in Division faculty annual performance evaluations and updated CV's to DOIM Chairman

3.

FSA receipts due

APRIL

1.

Deadline to return fellows funding source, roster, CV's, offer letters, and appointment packages to OEA administrative director or DOIM administrator (for July 1 of upcoming year starting date).

2.

Deadline for submission of A.D. Williams Institutional Research Grants to Grant Committee to DOIM administrator.

3.

Sources and uses report due.

4.

FAC Sal (MD) salary adjustment process.

5.

VCU open enrollment begins

6.

Bi-annual salary adjustment due to department

MAY

1.

Deadline for submission of faculty attending schedule preference dates to DOIM appointed faculty designee.

2.

Faculty contract letters prepared, distributed

3.

Deadline for submission of fellows information to MCVH GME office

4.

Begin performance evaluations for nurse practitioners and physician assistants

5.

Submit admin budget to DOIM administrative office

6.

VCU open enrollment ends

JUNE

1.

Deadline for return of annual faculty contract letters to DOIM Chairman

2.

CERSA/COSA renewals approved

3.

Annual research presentation at annual (4^th quarter) department meeting

4.

Nurse practitioner evaluations are due

JULY

1.

Biannual space inventory update

2

MCVH equipment budgets due

3.

Department HEETF requests prepared

4.

Annual review/update of professional non-clinical consulting activities

5.

FAS Moonlighter contracts - signed for new fiscal year

AUGUST

1.

Update personnel information for telephone directory listings and address lists

2.

Annual faculty expertise database update

3.

Submit annual goals/accomplishments report to Dean

4.

Begin VCU classified employee evaluations

5.

Department P&T Committee meets

6.

HEETF requests submitted to Dean

7.

Sources and Uses report due

8.

Begin performance evaluations for non-clinical faculty and VCU classified employees

SEPTEMBER

1.

Sources and Uses Report update due.

2.

Professional Effort Certification Reports due to DOIM Chairman

3.

Adjunct faculty appointments renewed /updated

4.

FAC SAL (non-MD) salary adjustment process

5.

P&T Department Review Committee vote and submit final reports

6.

Annual endowment updates reviewed for state match

7.

CERSA/COSA report due

OCTOBER

1.

CERSA/COSA commitments reviewed/negotiated

2.

Annual endowments update report due

3.

VCU classified employee performance plans due to DOIM HR Administrator

4.

Final P&T report due to Dean

5.

Non-clinical faculty letters sent to faculty (Dean's office will send a template)

6.

Begin working on bi-annual faculty salary adjustment

NOVEMBER

1.

E&G equipment requests submitted to Dean

2.

MCVP open enrollment begins

DECEMBER

1.

Divisions submit P&T names to Department Chair

2.

HEETF purchases can begin

3.

Annual fixed assets report (on-line update)

4.

Bi-annual faculty salary adjustments due from Divisions